By-Laws

AMENDED BY-LAWS OF MISSOURI FARM PULLERS

 

  1.  ORGANIZATION

 

(a)  The name of this organization shall be “Missouri Farm Pullers”

(b)  The Non-Profit Organization is to be financed under the following general plan; by contributions, by gift, grant, dives, or bequest to it, in trust or otherwise. No part of the net earnings shall inure to the benefit of any member and no part of the activities of the organization shall be carrying on propaganda or otherwise attempting to influence legislation in excess of the limits set by federal law or regulations promulgated there under. No part of earnings or donations shall go to any individual or director except as compensation to further the organizational purpose or unless given to that individual or group for one purpose set out in II. below.

 

  1.  PURPOSES

 

(a) That the purpose of said organization is the organization and presentation of tractor and truck pulling competitions throughout the state of Missouri.

 

III.  MEMBERSHIP

 

Any person who pays the annual membership dues, which are determined by the organization at its annual rules meeting, shall be eligible to become a member. The Board of Directors shall have the power to refuse to allow any person to become a member if it deems that said membership would not be in the best interest of the association.

 

  1.  MEETINGS

 

(a) The annual meeting of members of this organization shall be held at a date and time set by the Board of Directors within a reasonable time of the end of the pulling season. The Secretary shall cause to be mailed to every member in good standing as his/her address as it appears in the membership roll book of this organization a notice telling the time and place of such annual meeting.

(b) Regular meetings of this organization shall be held at a location within the state of Missouri as determined by the Board of Directors.

(c) The presence of not less than fifty-one percent (51%) of its members shall constitute a quorum and shall be necessary to conduct the business of this organization; but a lesser number may adjourn the meeting for a period of not more than two (2) weeks from the date scheduled by the by-laws and the secretary shall cause a notice of this scheduled meeting to be sent to all those members who were not present at the originally called. A quorum as her before set forth shall be required at any adjourned meeting.

(d) Special meetings of this organization may be called by the president when he deems it for the best interest of the organization. Notices of such meetings shall be mailed to all members at their addresses as they appear in the membership roll book at least ten (10) days but not more than thirty (30) days before the scheduled date set for such special meeting. Such notice shall state the reasons that such meeting has been called, the business to be transacted as such meeting and by who called.

(e) At the request of a majority of the Board of Directors, the president shall cause a special meeting to be called but such request must be made in writing at least ten (10) days before the requested scheduled date.

(f) No other business but the specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.

 

  1.  VOTING

 

(a) At all meetings except for the election of Officers and Directors, all votes shall be viva voice, except for election of officers, ballots shall be provided and there shall not appear and place on such ballot any mark or marking that might tend to indicate the person who cast such ballot. The membership can choose to allow a viva voice vote on election of officers if there is only one (1) person nominated for said position.

(b) At any regular or special meeting if a majority so requires any question may be voted upon in the manner and style provided for the election of officers and directors. That no proxy votes will be allowed and any member must be physically present to vote on any item at a membership meeting.

(c) At all votes by ballot the chairman of such meeting shall be responsible for the proper collection and counting of the ballots.

 

  1.  ORDER OF BUSINESS

 

1- Roll Call

2- Reading of the Minutes of the Proceeding Meeting

3- Reports of Committees

4- Reports of Officers

5- Old and Unfinished Business

6- New Business

7- Adjournments

 

VII.  BOARD OF DIRECTORS

 

(a) The Board of Directors shall have the control and management of the affairs and business of this organization. Such Board of Directors shall only act in the name of the organization when it shall be regularly or specially convened by its chairman after due notice to all the directors of such meeting.

(b) That the Board of Directors and officers shall be elected by a vote of the members and said election shall take place at the annual meeting of the organization. The organization shall have three (3) Board of Directors, who shall also be the officers of the organization and each shall serve for a one (1) year term. That any Board of Director or officer duly elected shall continue to serve until their replacement is elected at the next annual meeting. That there shall be on said board no more than one (1) director per immediate family at any given time.

(c) That any officer or director is subject to removal for cause by a majority vote of a quorum of members at a special meeting called pursuant to these bylaws.

(d) That previous years of officers and Board of Directors are responsible for making sure that the new Board of Directors and officers file all necessary tax and other documents regarding business during the previous last fiscal year.

(e) Two (2) of the members of the Board of Directors shall constitute a quorum and the meeting of the Board of Directors shall be held at a time and location as determined by the Board of Directors.

(f) Each director shall have one vote and such voting may not be done by proxy. That all motions shall require at least a majority of vote of the board of directors present at the meeting. A director or officer must be physically present to count for the quorum and to vote on any item of business.

(g) The Board of Directors may make such rules and regulations covering its meeting as it may in its discretion determine necessary.

(h) Vacancies in the Board of Directors by death, resignation or removal from the Missouri Farm Pullers, shall be filled for the unexpired term by a majority vote of the remaining Board of Directors.

(i) The President of the organization by virtue of his office shall be Chairman of the Board of Directors.

 

VIII.  OFFICERS

 

(a) The officers of the organization shall be as follows:

President

Vice-President

Secretary/Treasurer

(b) That all officers shall be members of the Board of Directors

(c) The president shall preside at all Board meetings

He shall by virtue of his office be Chairman of the Board of Directors.

He shall appoint all committees, temporary or permanent.

He shall see all books, reports and certificates as required by law are properly kept and filed.

He shall be one of the officers who may sign the checks or drafts of the organization.

He shall have such powers as may be reasonably construed as belonging to the chief executive of any organization.

(d) The Vice President shall in the event of the absence or inability of the President to exercise his office become acting president of the organization with all the rights, privileges and powers as if he had been the duly elected president.

(e) The Secretary shall keep minutes and records of the organizations in appropriate books.

It shall be his/her duty to file any certificates required by any statute, federal or state.

He/She shall give and serve all notices to members of this organization.

He/She may be one of the officers required to sing the checks and drafts of the organization.

He/She shall present to the membership at any meetings and communications addressed to him/her as Secretary of the organization.

He/She shall attend to all correspondence of the organization and shall exercise all duties incident to the office of Secretary.

(f) The Treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies or securities of the organization except for funds who a trustee or investor is taking care of as provided in these bylaws. He/She shall cause all sums received by the organization to be deposited as directed by a majority of the Board of
Directors.

He/She must be one of the officers who shall sign checks and drafts of the organization.

That all checks or drafts of the organization written in excess of $500.00 shall be signed by the Treasurer and at least one other officer. That all checks or drafts of the organization under $500.00 can be signed by the Treasurer or once officer only. No special fund may be set aside that shall make it unnecessary for the Treasurer to sign the checks issued upon it. The Treasurer will not be required to be bonded unless required by law or unless required by a majority of the Board of Directors at which time he/she shall be bonded for an amount equal or more than the amount of funds in his/her control.

He/She shall render at stated periods as Board of Directors shall determine a written account of the finances of the organization and such report shall be physically affixed to the minutes of the Board of Directors of such meeting.

He/She shall exercise all duties incident to the Office of Treasurer.

 

  1.  FINANCIAL MATTERS

 

(a) That the president is authorized to enter into any contract of execute and deliver any instrument in the name and on behalf of the association and may designate other officers to sign any contract or instruments. That the signing of checks and drafts shall be as provided elsewhere in these by-laws.

(b) The Board of Directors shall have all of the financial records of the association reviewed or audited by a CPA or other person agreed to by the Board of Directors each fiscal year. That said review shall take place no later than March 1st of the following year. That all cash transactions of this organization shall be handled by giving the member or other individual a receipt and having a copy of said receipt kept for said organization.

 

  1.  MEETINGS

 

(a) The annual meeting of the Board of Directors shall be determined by the Board of Directors. The Secretary shall cause to be mailed notice to all members of the Board of Directors a notice telling the time and place of such annual meeting.

(b) That all annual, regular and special meetings shall be held at a location within the state of Missouri determined by the Board of Directors.

(c) The presence of not less than two (2) members of the Board of Directors shall constitute a quorum and shall be necessary to conduct the business of this organization; but a lesser number may adjourn the meeting for a period of not more than two weeks from the date scheduled for the by-laws and the secretary shall cause a notice of this scheduled meeting to be mailed to all members of the Board of Directors not present at the meeting originally called. A quorum as heretofore set forth shall be required at any adjourned meeting.

(d) Special meetings of the Board of Directors of this organization may be called by the president when he deems it for the best interest of the organization. Notice of such meetings shall be mailed to all members of the board of directors at least ten (10) but no more than thirty (30) days before the scheduled date set for such special meeting. Such notice shall state the reasons that such meeting has been called, the business to be transacted at such meeting and by whom called.

(e) At the request of two (2) members of the Board of Directors, the president shall cause a special meeting to be called but such requests must be made in writing at least fourteen (14) days before the requested scheduled date.

(f) No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.

(g) That any or all Board of Directors shall have the power to waive the right to notice of said hearing as well as the time requirement relating to the mailing of the notices as long as he/she does so in writing.

 

  1.  VOTING

 

(a) At all Board of Director meetings all votes shall be viva voice, except that for election of officers ballots shall be provided by ballot and there shall not appear any place on such ballot any mark or marking that might tend to indicate the person who cast such ballot.

(b) At any regular or special meeting if a majority so requires any question may be voted upon in the manner and style provided for the election of officers and directors.

(c) At all votes by ballot the president of such meeting shall be responsible for the proper collection and counting of the ballots.

 

XII.  SALARIES

 

The Board of Directors shall hire and fix the compensation of any and all employees which they in their discretion may determine to be necessary in the conduct of the business of the organization. A member, board of director of officer cannot receive compensation for being a member, board of director or officer except that he/she can be reimbursed for expenses incurred. A member, board of director or officer can receive compensation for duties he/she performs as an employee of the organization.

 

XIII.  DISCRIMINATION

 

This organization will not discriminate against any person or organization due to race, religion, sex, national origin, or creed.

 

XIV.  AMENDMENTS

 

These By-laws may be altered, amended, repealed or added to by an affirmative vote of not less than a majority of the members.

 

  1.  MISREPRESENTATIONS

 

No individual, group, association, corporation, etc., shall advertise or represent the association without prior written approval of the chairman of the board and the president. In the laws written in the state the party can be subject to penalty. The member of the association who are paid may advertise or represent with the approval of the chairman of the board or the president.